Finance and Purchasing
Advice and Guidance
For advice and guidance on all aspects of Finance in the Faculty of Education please contact the Finance Officer, Philip Vale.
All members of staff are required to comply with the University Financial Regulations which govern the University’s financial business, irrespective of the source of funding. Staff are also expected to abide by the ethical guidelines. The University’s Financial Regulations are available at:
Claims for expenses incurred on University business should be authorised by the relevant budget holder, and submitted on the expense claim form to the Finance Office. The form is available in the forms and resources page.
Details of the University’s insurance policy may be found at: www.admin.cam.ac.uk/offices/insurance/
For guidance on all aspects on insurance please consult the Finance Division Insurance Section website.
Travel Insurance for Employees
The University offers free comprehensive travel insurance for employees travelling on University business and members of supervised departmental fieldtrips. To benefit simply register your trip on-line or contact the Insurance Office for more details
Purchasing of goods and services
All staff involved in purchasing must be aware of an comply with the University Purchasing Guidelines and recommendations.
All staff involved in purchasing must be aware of and comply with the University Purchasing Guidelines and recommendations, available at:
Faculty purchasing procedures
All purchases must be made with an official University Purchase Order via the University Financial System.
You can do this by making a requisition. A Requisition Form is available from the Faculty Finance Office. Purchases must be coded and approved by an authorised signatory – for details, contact the Finance Office. If you are purchasing using external funds e.g. Research grants then you must ensure that you are purchasing according to the sponsors guidelines.
The University has a list of preferred suppliers of goods and services. See:
For purchases that are not of low value and from a preferred supplier, the value of the purchase should be assessed and the following financial regulations must be applied:
|Total Value (before VAT)||
Procedure for inviting offers
|Framework Contracts||Marketplace||Other purchases|
|<£1,000||Follow procedures recommended by Procurement Services for the contract.||Only the price from the Marketplace is required.||Written price confirmation.|
|£1,000 - £25,000||Three Written Quotes.|
|>£25,000 - £50,000||
Three Written Quotes or three Written Proposals, depending on complexity, risk and value of the purchase (see the guidance in Procurement Procedures).
Three Tender Submissions.
Procurement Services must be consulted/involved and agree the most appropriate procurement method.
|EU Thresholds (updated biennially) as at January 2012
>£173,934 (goods and services)
EU Tenders managed through Procurement Services.
For detailed notes and full information see the University finance page.